Intellinetics Q3 2025 Earnings Report

Intellinetics EPS Results

• Actual EPS: -$0.08
• Consensus EPS: N/A
• Beat/Miss: N/A
• One Year Ago EPS: N/A

Intellinetics Revenue Results

• Actual Revenue: $4.00 million
• Expected Revenue: N/A
• Beat/Miss: N/A
• YoY Revenue Growth: N/A

Intellinetics Announcement Details

• Quarter: Q3 2025
• Date: 11/12/2025
• Time: After Market Closes
• Conference Call Date: Wednesday, November 12, 2025
• Conference Call Time: 4:30PM ET

Intellinetics (NYSEAMERICAN:INLX) is a provider of enterprise content management and digital transformation solutions designed to help organizations streamline document-centric processes and improve operational efficiency. The company’s platform enables clients to capture, store, manage and retrieve both paper and electronic records through a unified system, reducing reliance on manual workflows and minimizing the risks associated with paper-based information handling.

The company offers a range of software products and professional services aimed at automating business processes and ensuring secure, compliant access to critical data. Key offerings include cloud-based content management, document imaging and capture solutions, workflow automation tools and robotic process automation integrations. These solutions support secure electronic signatures, audit trails and role-based access controls, making them suitable for environments with stringent regulatory requirements.

Intellinetics serves a diverse customer base across the United States, including government agencies, healthcare providers, financial institutions, insurance companies, legal practices and educational organizations. Headquartered in South Florida, the company leverages a nationwide network of implementation and support specialists to tailor its platform to industry-specific needs. Since its founding in the late 1990s, Intellinetics has focused on combining scalable technology with professional services to enable clients to transition from paper-driven operations to fully digital environments.

Intellinetics Q3 2025 Earnings Call Transcript

Key Takeaways

• Negative Sentiment: Total revenue declined 12.8% YoY to $4.0M in Q3, driven by a 28% drop in professional services, and adjusted EBITDA fell to $105k (from $480k) with a net loss of $370k, reflecting near-term weakness and increased SG&A investments.
• Positive Sentiment: SaaS revenue grew 14.6% YoY to $1.6M with strong 85.1% margins, and management expects Q4 2025 and fiscal 2026 SaaS revenues to exceed prior-year levels.
• Positive Sentiment: Management reported significant K‑12 traction — about 31 new payables automation deals recently (early K‑12 wins already adding >$100k ARR) and a large partner pipeline of roughly 4,000 targeted prospects.
• Positive Sentiment: The company renewed a large state contract and says it has rebuilt its digital transformation backlog, which should restore professional services volumes beyond Q2 FY26, while expanding recurring storage offerings (microfilm/microfiche).
• Neutral Sentiment: Balance sheet highlights include $3.2M cash, no debt, $3.6M in deferred revenue from signed SaaS/maintenance contracts, and management is reinvesting cash into sales and marketing to drive longer-term growth.

Presentation

[Operator]

Welcome to Intellinetics third quarter 2025 earnings conference call. At this time, all participants are in a listen-only mode. A question-and-answer session will follow the formal presentation. If anyone should require operator assistance during the conference, please press star zero on your telephone keypad. Please note this conference is being recorded. I will now turn the conference over to Roger Grabner. Thank you, Roger. You may begin.

[Roger Grabner, Director of Marketing at Intellinetics]

Thank you and good afternoon, everyone. I'm pleased to welcome you to the Intellinetics 2025 third quarter conference call. Before we begin, I would like to remind listeners that during this conference call, comments made by management may include forward-looking statements regarding Intellinetics that are not historical facts. These forward-looking statements are based on the current expectations and beliefs of management, and they are subject to risks and uncertainties that could cause such statements to differ materially from actual future events or results. Intellinetics undertakes no duty to update any forward-looking statements. For more information about the factors that may cause actual results to differ materially from forward-looking statements, please refer to the press release issued today, as well as risks and uncertainties included in the section under the caption, risk factors in management's discussion and analysis of financial condition and results of operations.

[Roger Grabner, Director of Marketing at Intellinetics]

Intellinetics' annual report on Form 10-K or their quarterly report on Form 10-Q filed today. Also, please note that on the call today, management will discuss non-GAAP financial measures of adjusted EBITDA. Non-GAAP financial measures are not intended to be considered in isolation or as a substitute for results prepared in accordance with GAAP. They differ from non-GAAP financial measures presented by other companies. A reconciliation between GAAP and non-GAAP measures can be found in the press release issued today. With all that said, I would now like to turn the call over to Jim DeSocio, Intellinetics President and CEO. Jim, the call is yours.

[Jim DeSocio, President and CEO at Intellinetics]

Thank you, Roger. I'm pleased to share that we're now coming out of the temporary slowdown in professional services revenue with the renewal of our large state contract in June that we discussed last time. Just like in Q2, our Q3 softness was mainly due to lower digital transformation work, especially paper scanning. What was not visible during that time is that our operations in that area were improving every month. As I mentioned in our earnings release earlier today, we've rebuilt our backlog with orders already in hand. That backlog will bring our digital transformation work back to historical levels and will carry us beyond the end of the second quarter of fiscal 2026, even without closing another major deal. We're not stopping there.

[Jim DeSocio, President and CEO at Intellinetics]

Our pipeline is strong, and our goal is to build an even longer runway of backlog while also expanding our other revenue streams with these same customers. One great example of expansion is in our storage and retrieval services. We're expanding into microfilm and microfiche storage, providing temperature and humidity-controlled environments for our largest customers and others. The interest has been strong, and we're already seeing pre-order volumes coming in. This new storage offering is in addition to the large microfilm conversion project I talked about last quarter, which is expected to begin generating revenue in Q4 and will contribute revenues through next year and beyond. Now turning to our SaaS business, we continue to make solid progress across multiple fronts.

[Jim DeSocio, President and CEO at Intellinetics]

We have fully embraced AI throughout our development team and have started supplementing our internal code writing and mapped-out delivery AI agents with our solutions, while at the same time are already utilizing AI in our sales and marketing efforts. Two of our key markets are homebuilders and K-12 education. As many of you know, 2025 has been a tough year for homebuilders. Even so, we're going to grow our SaaS revenue in this market segment, which will contribute to the extremely quick payback of our Payables Automation solution. We have several enthusiastic customers who will be sharing their success stories at the upcoming Build Smarter show in San Diego. That's Constellation HomeBuilder Systems' largest user event of the year. Our team will be there, including me. Another positive sign for this product is the expansion potential. Many of our customers start small and grow.

[Jim DeSocio, President and CEO at Intellinetics]

For instance, one homebuilder who began with a $30,000 annual subscription will double that to $60,000 when they renew. That is because of higher volumes and implementing our system across their operations. In K-12 education, we are also seeing encouraging momentum. We have moved beyond the uncertainty around public education funding from earlier this year. As a reminder, we launched our K-12 Payables Automation solution in April. With the help of AI in development and a short beta period, Payables Automation is fully rolling out through our K-12 partner ecosystems. As proof of the success of our strategy, we hosted a webinar for K-12 customers on October 22nd, and the response has been tremendous. Sixty-seven school districts joined our webinar, and within three weeks, we closed 19 new Payables Automation orders from that single event.

[Jim DeSocio, President and CEO at Intellinetics]

On top of that, our press release says we've already closed another 11 sales this quarter, but we closed an additional two more since that went to press. So that's about 31 new SaaS deals in the last couple of weeks. Between our two K-12 partners, we have around 4,000 targeted prospects for these solutions. Altogether, in all product lines and solutions, we have a very strong pipeline. Beyond that, we're continuing to pursue new partnerships that will open up additional industries and markets. Our technology is industry agnostic, so when we find the right ERP partner who needs our content management or Payables Automation to strengthen their offering, it's a win-win. Growing our partner ecosystem and keeping customers happy remains central to our strategy. We're truly at an exciting inflection point.

[Jim DeSocio, President and CEO at Intellinetics]

Since 2022, we've achieved all this primarily through our positive cash flow and with the continued use of AI throughout our solutions. We're competing effectively with companies many times our size. With that, I'll now turn the call over to our Chief Financial Officer, Joe Spain, to walk through the financials.

[Joe Spain, CFO at Intellinetics]

Thanks, Jim. I will now review our financial results for the third quarter of 2025. Total revenue for the quarter ended September 30, 2025, decreased 12.8% to $4.0 million as compared to $4.6 million for the same period last year. The following are the material components of our revenue presented on our statements of operations. SaaS, including hosting revenue, grew 14.6% to $1.6 million for the quarter from $1.4 million for the same period last year, primarily driven by continued early Payables Automation successes. Software maintenance services were down as expected, decreasing $42,000 or 11.9% from 2024. As a reminder, these maintenance revenues are from support agreements with customers continuing on our premise solution. Professional services revenue decreased 28% to $1.9 million for the quarter from $2.6 million for the same period last year. Jim has already discussed the factors driving this decrease in this call and our Q2 call.

[Joe Spain, CFO at Intellinetics]

As a percentage of total revenue, professional services revenue was 48% of total revenue for the quarter compared to 57% last year. Margins have remained solid for each revenue line and continue to be robust for our subscription software offerings, including SaaS and maintenance. Consolidated gross margin percent increased 434 basis points to 64.2% for Q3 this year compared to 59.8% last year. The consolidated increase was driven by a favorable revenue mix, a result of increased SaaS volume and reduced professional services volume. SaaS margins remained strong at 85.1%, up from 84.3% last year. Professional services margins decreased to 40.5% in the quarter from 42.9% last year, with a particularly challenging project offsetting the early impact of June 2025 price increases. Storage and retrieval margins were very strong in the quarter at 71% compared to 50.6% last year, primarily the impact of April 2025 price increases.

[Joe Spain, CFO at Intellinetics]

Operating expenses decreased 1.9% to $2 million, $2.0 million for Q3 2025 compared to $2.1 million in Q3 2024. Increases from our investments in sales and marketing, as well as infrastructure, which we've been discussing these last couple of quarters, were offset in Q3 by reductions in variable and share-based compensation expense. Net loss for Q3 was $370,000 compared to net loss of $393,000 for the same period last year. Loss per share was $0.08 per share compared to loss per share of $0.09 last year. Our adjusted EBITDA for the quarter was $105,000 compared to an adjusted EBITDA of $480,000 for the same period in 2024. The difference is driven by the professional services revenue reduction and investments in SG&A, as just discussed. Next, a brief overview of our balance sheet. At September 30, 2025, we had cash of $3.2 million and accounts receivable net of $951,000.

[Joe Spain, CFO at Intellinetics]

Our total assets were $18 million, including $8.8 million in intangible assets and goodwill as part of acquisitions made since 2020. Total liabilities were $6.6 million, including $3.6 million in deferred revenues, reflecting signed SaaS and maintenance contracts, and $1.9 million in lease liabilities as of September 30. We've had no debt on the balance sheet since we paid the last of it in June of this year. I want to wrap up with our financial outlook. Based on our current plans and assumptions and subject to risk and uncertainties we described in our filings and this call, we expect 2025 revenues will be less than 2024 revenues driven by weakness in professional services in the first three quarters of the year. However, we expect to still grow SaaS revenues and maintain positive adjusted EBITDA.

[Joe Spain, CFO at Intellinetics]

We anticipate fourth quarter 2025 SaaS revenues to be higher than fourth quarter 2024 SaaS revenues, and we further anticipate fiscal year 2026 SaaS revenues to exceed 2025 SaaS revenues. We're maintaining our previous expectation that 2025 adjusted EBITDA will be reduced by more than half compared to fiscal year 2024 due to increased investments in sales and marketing intended to provide returns on those investments in late 2025 and beyond. With that, we thank you all for listening, and at this time, we'd like to open up the call to Q&A.

[Operator]

Thank you. At this time, we will be conducting a question-and-answer session. If you'd like to ask a question, please press star one on your telephone keypad. A confirmation tone will indicate that your line is in the question queue. You may press star two if you'd like to remove yourself from the queue. For participants using speaker equipment, it may be necessary to pick up the handset before pressing the star keys. One moment while we pull for questions. Our first question comes from the line of Howard Halpern with Taglich Brothers. Please proceed with your question.

[Howard Halpern, Analyst at Taglich Brothers]

Good afternoon, guys.

[Joe Spain, CFO at Intellinetics]

Hey, Howard.

[Howard Halpern, Analyst at Taglich Brothers]

In terms of what Jim talked about, the 31 new SaaS deals in the K-12.

[Jim DeSocio, President and CEO at Intellinetics]

K-12.

[Howard Halpern, Analyst at Taglich Brothers]

K-12 market, what kind of ARR are we looking at, and what type of ramp do you hope to see in that over forth with your partners over the next couple of years?

[Jim DeSocio, President and CEO at Intellinetics]

That's a very good question, Howard. The K-12 deals are a little bit smaller, and the first group of K-12 deals we sold are in conjunction with our partner, Software Unlimited, who has already sold them our document management product. We are adding on the Payables Automation piece to that, so it's a little bit less revenue for us. Just the deals we've sold so far will drive over $100,000 in annual ARR. We believe that we have 265 joint deals with SUI today, and they have an additional 1,300 customers that we have now written a new agreement with SUI that we will have direct access to sell to those 1,300 customers. This is very exciting for us because now we can control our own destiny. In the past, SUI sold and installed our product without our help. The margins were great.

[Jim DeSocio, President and CEO at Intellinetics]

They did a pretty good job over the last few years. Now, because of the success of the first couple of weeks of launching this into their customer base, I've reassigned another sales rep into that area. Now we have two sales reps selling into that customer base. We think we can get in the next year, my goal is to have 40-50 by the end of this year, maybe a little bit aggressive, but we've got 30 already. I believe we can get to 40 and 50. With the excitement of this and what we're doing and the ROI and the feedback we're getting, I'm saying we can get over 100, maybe more. My name on that. Yeah.

[Howard Halpern, Analyst at Taglich Brothers]

The implementation times for this customer base is fairly quick.

[Jim DeSocio, President and CEO at Intellinetics]

Exciting. Oh, very quick, very quick. Of the original 18 we sold, and we just sold a couple, they're already lined up to be installed and ready to go. Now we're starting to contact them for training, and we're talking a couple of weeks, not months. Yes.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. With the relaxation or money maybe starting to flow with homebuilders in general in the U.S. and Canada, in terms of your current customer base, what are we looking at? Are they willing to expand beyond just the payables into a couple of your other modules that you have been developing?

[Jim DeSocio, President and CEO at Intellinetics]

Very interesting. You asked that, and you've been listening in on some of our internal meetings. Brookfield, which is one of Constellation's Brookfield Builders, one of their largest customers who we're working with from an implementation standpoint, has just asked us about risk management and legal and handling legal documents that they have. Every time they go to a building, there's all kinds of lawsuits. This didn't work, that didn't work. Somebody's suing them for this, or a worker gets hurt. They need a document management system that can consolidate all that information and hold it, and they need to keep track of it by each project. They've just reached out to us and say, "Hey, I know you guys do document management. We talked about it a little bit.

[Jim DeSocio, President and CEO at Intellinetics]

We'd like to have more information about that. We believe we have a very, very good fit for handling that part of their business. Yes.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. That could spread over.

[Joe Spain, CFO at Intellinetics]

I was just going to add, Jim, if you want a different angle to add to it, is the example you cited about the customer we specifically did not name, but the $30,000-$60,000 ARR customer. And that is not a new module, Howard. That is volume only.

[Howard Halpern, Analyst at Taglich Brothers]

Okay.

[Jim DeSocio, President and CEO at Intellinetics]

When customers buy, they start with one of their divisions, and they might have a couple of thousand invoices. After that success, they'll go, "Oh, I've got more divisions," and we expand into doing more volume for them. There is a lot of upside just based on the customer base on Payables Automation, not necessarily a new product that we're selling to them.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. You talked a little bit about maybe expanding the microfiche, microfilm storage. Will that, over time, be considered a quasi-SaaS model?

[Jim DeSocio, President and CEO at Intellinetics]

Not really. In our digital transformation business, we have a small department that does microfilm and microfiche conversions, and there's a tremendous amount of microfilm and microfiche out in the market. A lot of people don't want it converted. They just want us to store it because legally, it could be legal documents. It could be student records. They have to keep that information forever. It deteriorates pretty quickly unless you have it stored in the proper environment.

[Jim DeSocio, President and CEO at Intellinetics]

A large customer came to us with a large number of microfilm and microfiche, and they said, "Hey, can you set this up and create a vault that has temperature control and humidity control?" We looked at the numbers, and it's not a SaaS model, but it's certainly a recurring model that we will charge them on a recurring basis, just like we do for Rocket Mortgage in storing their boxes for them. It would be a recurring revenue model, yes. Not a SaaS model.

[Howard Halpern, Analyst at Taglich Brothers]

Is that one that could also fit with the K-12 market at some point?

[Jim DeSocio, President and CEO at Intellinetics]

We believe so because there's a lot of microfilm and microfiche within school districts, as we all know, right? In their library, in their student records. That was the media that was used years ago to get rid of paper, and now it's transitioning to a digital format. Most definitely.

[Howard Halpern, Analyst at Taglich Brothers]

Would that even move up to the university level at some point if that business really had a good handle on it?

[Jim DeSocio, President and CEO at Intellinetics]

Most definitely. Anybody that has microfilm, microfiche, we would be able to make an offer to them that we could store for them.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. Okay, guys. Oh, one last question based on what you put in the outlook. So year-over-year, SaaS is going to grow. Is it going to be any churn that goes on, or should we look at it as you still might be able to grow versus sequentially versus Q3?

[Jim DeSocio, President and CEO at Intellinetics]

If I understand your question correctly, will there be churn? We've always experienced a very minor amount of churn. The industry average is under 10% in both dollars and numbers, and we've historically been single-digit, what is it, Joe, about 5%, even under 5%.

[Joe Spain, CFO at Intellinetics]

Often under five, yeah.

[Jim DeSocio, President and CEO at Intellinetics]

Also, we've done a very good job with selling and maintaining our customer base and not experienced a great amount of churn.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. So you would expect some.

[Joe Spain, CFO at Intellinetics]

That, Roger, or sorry, Howard, net Howard is the way to look at it. Yes, we're going to grow net. Inclusive of a modest, let's hope, right, low single-digit amount of churn, it's still going to grow.

[Howard Halpern, Analyst at Taglich Brothers]

Okay. That's what I needed to know. Okay. Thanks, guys. Keep up the good work.

[Jim DeSocio, President and CEO at Intellinetics]

Thank you. Thank you, everybody. Listen, we're very well positioned for continued success. We had a little bump with the professional services and having to wait to resign our large customer. That customer is signed. We've re-ramped up and are back to historical levels where we were, and we think we're going to grow on top of that. We're in a strong competitive position in growing markets and our diverse set of solutions with ample cross-selling opportunities. We absolutely believe that this is the right strategy to reinvest our historically strong cash flow into the company, particularly sales and marketing, which we have underinvested in over the years, and we are really investing in sales and marketing now. We've implemented HubSpot and some other marketing and sales tools to make us be more efficient and drive more lead generation.

[Jim DeSocio, President and CEO at Intellinetics]

We appreciate the continued support of our longtime shareholders and aim to attract new investors as well by delivering strong and consistent financial results as we have over the last six or seven years. Thank you for joining us today, and we look forward to speaking again on our next conference call. Thank you.

[Operator]

Thank you. With that, this does conclude today's teleconference. We thank you for your participation, and you may disconnect your lines at this time, and have a wonderful day.

Participants

Executives

• Jim DeSocio, President and CEO
• Roger Grabner, Director of Marketing
• Joe Spain, CFO

Analysts

• Howard Halpern, Analyst at Taglich Brothers